A planning session of the WVTESOL executive board was held at the 79'er Restaurant in Burnsville. WV at 11:30 a.m., on Monday, August 12,2002. Attending the meeting were Clark Egnor (President), Dara Shaw (Vice-President), Susan Walsh (Secretary), Nancv Person (Treasurer), Barbara Davis (Adult Ed/Literacy Rep), and Cathy Shank (Conference Chair). Missing were Nega Debela (Higher Ed Rep) and Annita Ward (K-12 Rep).

The first discussion involved the question of reimbursement to board members for mileage and other expenses. A motion was passed to allow board members who drive to submit their expenses for mileage, to be paid at current state rates. Members will be responsible for other expenses, such as meals.

President: Thanked the members for coming and commented that this was the first summer meeting in past 5 years or more. He passed out an agenda for the meeting and results of a survey of members' interests (see attached).

Secretary: No minutes were presented as these were sent out after the conference. A suggestion was made that the minutes should be published on the website. The secretary will send a draft of the minutes to the President who will forward them to the other board members. If there are no corrections or additions, the minutes will then be posted on the WVTESOL website for everyone.

Treasurer: The bill for the conference has been paid and there is a balance of $1260.19. The only major bill coming up is $150 for the yearly hosting fee for the website. A discussion followed regarding ways to increase our funds. Clark suggested we could ask schools to pay for a link from our website to theirs. This money would be useful if we ever have to pay the webrnaster. As a result of this discussion, a motion was passed to create a standing committee (the Website and Online Publicity Committee) to have oversight of the website and to solicit advertising. Clark will chair this committee; Cathy and Nega will also participate on it. Others are welcome to volunteer.

Conference Chair: Cathy discussed an idea that came up at the last board meeting- to participate in the fall conference of the West Virginia Adult Education Association, which will be held October 9-11 at Canaan Valley. She has added ESL issues to the roster of sessions. She said that we need someone to represent WVTESOL at the conference and suggested that this would be a good opportunity for Barbara Davis to represent her interest area. Barbara discussed the difficulty of getting out of school to attend. Cathy will help Barbara contact Cathy Hollingsworth so Barbara can be involved in the planning of the next WVAEA conference. A motion was passed to appoint someone from WVTESOL to be a liaison with WVAEA; another motion passed to appoint Barbara Davis in that position this year, 2002-2003.

• To appoint Cathy Shank as chairperson of the WVTESOL Spring Conference.
• To create a committee to oversee the application to become an affiliate to International TESOL; Dara Shaw was appointed as chair of this committee.
• To find one person to attend the WVAEA conference. That person will promote WVTESOL at the WVAEA conference and will write about the conference for the newsletter.
• To approve payment of the fee for affiliate application to International TESOL
• To publish the WVTESOL newsletter twice a year (Fall and Spring)
• To establish an advocacy committee with Dorma Hughes as chair

After discussing the results of the survey, Clark summed up the board's goals for this year:

• Conduct K-12 advocacy
• Offer a Spring conference
• Become a TESOL affiliate
• Publish two WVTESOL newsletters
• Establish a connection with WVAEA
• Build membership in WVTESOL
• Maintain the WVTESOL website

The meeting adjourned at 1:55 p.m.

Respectfully submitted,

Susan Walsh, Secretary